Print File Management and Online Working with MS OneDrive, Outlook and Teams
B01688
This intermediate-level course is designed to enhance your proficiency in essential Microsoft Office tools. Whether you’re a professional, student, or enthusiast, mastering these skills will empower you to work more efficiently and collaborate effectively. We’ll explore OneDrive, Outlook (Web App), Windows 10, and Microsoft Teams, covering topics such as cloud storage, email management, file organisation, and team collaboration. By the end of this course, you’ll be equipped with practical knowledge to boost your productivity and streamline your digital workflows.
Course Content
OneDrive
Introduction to OneDrive
- What is OneDrive, and why is it important for users?
- Key features of OneDrive.
- Sharing capabilities within OneDrive.
- Collaborating with others using OneDrive for Office files.
- Understanding the OneDrive sync app.
- Understanding cloud storage vs. local drive applications
- Uploading and downloading files
- Sharing files and setting restrictions
- Editing data within OneDrive
- Organising and managing files
Outlook (Web App)
New Features of Outlook
- Exploring recent enhancements in Outlook.
Creating Folders and Distribution Lists
- Organising emails efficiently
- Creating custom folders
- Managing distribution lists
Email Signatures and Archiving
- Setting up personalised email signatures
- Archiving emails for future reference
Compressed Files and Calendars
- Uploading and extracting compressed files
- Using Outlook calendars to schedule meetings
- Configuring Out of Office automatic replies
Windows 10 Operating System
File Management
- Moving, copying, and deleting files on the local drive.
- Understanding file types/extensions
- Adjusting the Explorer view and effectively searching for files
- Creating, compressing, and extracting files.
- Sharing work directly from applications.
Microsoft Teams
Getting Started
- Navigating the Teams interface (web, desktop, or mobile).
- Finding and sharing files within Teams channels and chats.
- Making calls, posting messages, and chatting.
Meetings and Screen Sharing
- Creating and joining meetings
- Sharing and recording screens
Microsoft Teams
- Creating channels in Microsoft Teams.
- Microsoft Forms within Teams for collaborative work.
Managing Assignments and Grades
- Checking assignments and classwork
- Monitoring grades
Entry Requirements
To be eligible for this course you must be 19 or over on 31st August prior to the course start date.
You will need to have enough English (at a minimum of Level 1 equivalent) to communicate clearly with the tutor and participate in classroom discussions.
On a computer you will need to be able to:
- Use a keyboard, mouse, and computer with confidence.
- Open a new document, save, and file it in a folder.
- Use the internet effectively to research and download information.
- Have a basic understanding of all software taught on the course.
Ideally you will have already completed EDSQ L1, Office Skills Certificate Level 1, or previous courses using Office software. We will however consider past practical experience.
First Class Requirements
Pen, paper, and a memory stick for saving work electronically.
Attendance Requirements
You must attend every session to make the most out of this course and to obtain a certificate of completion. If you are absent for a reason that is unavoidable, please contact your tutor directly.
Assessment Methods
Assessment Methods
The modules are taught so that you gain knowledge of best practice and are able to evaluate the use of IT so that your work practices are efficient.
The methods of teaching are:
- Classroom based with work related material
- Group work and Pair work
- One to One support and careers advice
- Class tasks
A college certificate of completion is gained by producing a PLP (Personal Learning Plan) and portfolio which is produced from class-based exercises with ongoing feedback provided by the tutor.
Further Study Options
Progression to IT courses at RHACC in IT software including Office Skills, Business administration, Social media, Marketing, and Computer Hardware. See website for further information and availability.
Additional Information
Students can gain access to a free Microsoft 365 license by becoming a RHACC student.
If you require further course information or advice & guidance that is not answered in this outline, please email rbs@rhacc.ac.uk You can also make an appointment for further information or tutor approval on our Open Days
If you would like general information about the college, for example, fees & finance, funding, term dates or opening times please email info@rhacc.ac.uk or drop into our main reception area at either site.
